Showing employees your PTO policy and announcing the opening of your company’s vacation calendar isn’t a one-and-done thing.
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It’s impossible to over-communicate with your employees about vacation requests, particularly those for in-demand times such as the holidays. You can’t, for example, predict or avoid emergency leaves, such as some medical leaves or bereavement leaves. Despite your best efforts to be proactive, inevitably there will be times when your managers may have to get creative in managing workflow to accommodate unexpected absences but keep the business functioning. Of course, this only applies to planned vacation. Rather, it’s just a working plan that can be altered. February is often an optimal time.Īnnounce to the entire office when the calendar is open and employees can start signing up.Įxpress to your employees that the calendar isn’t a rigid, inflexible plan – people aren’t locking themselves into anything 100 percent. You’ll want to allow employees to start signing up as early in the year as possible – perhaps while you’re doing your annual planning – but far enough into the new year that most employees are back at work and in a normal routine after the end-of-year holidays.
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#HOLIDAY BREAK REMINDER HOW TO#
To demonstrate transparency and fairness to all employees, it’s critical that the policy be in writing – preferably within an employee handbook – and that everyone acknowledge receipt and their understanding of the policy.Įxamples of issues you can address within your policy, especially as it relates to how to handle holiday vacation requests: A formal PTO policy sets parameters and explains rules for employees taking PTO upfront. Having a PTO policy will go a long way toward avoiding unpleasant surprises for employees and problems for you down the road. Establish a paid time off (PTO) policy in writing. How to handle holiday vacation requests: 7 tips 1.
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Here are some tips that can help you get through what’s often an unpleasant task – and even avoid this situation in the first place. How do you decide who gets the time off and who has to stay in the office? You’re probably wondering how to handle holiday vacation requests. But you don’t want employees to feel disappointed and as though they’ve been treated unfairly.
Your business has to be able to function and core duties must be covered. Obviously, if yours is a small- to medium-size company, your entire workforce can’t be out simultaneously. If you’re an employer, the holidays can also mean dealing with an overwhelming flood of vacation requests at once. It’s the time of year dedicated to spending time with family, traveling, partaking in beloved traditions and enjoying delicious meals.